How to Increase Vacation Rental Bookings: Creating A Sense of Urgency

This is the third and final part of a series focusing on strategies and tactics that can help vacation rental managers and hosts increase their conversion rate among guests who are non-committal, comparing properties or “just browsing”. Each part of the series will introduce a new strategy or tactic and show you how it could play out for a vacation rental property manager in a simplified scenario. If you have missed part one (“Following Questions with Questions”) or part two (“The Expect to Book Mentality”), it is recommended that you check those out.



Creating a sense of urgency starts with the qualifying questions that were covered in the first part of this series. Questions that will help property managers determine the budget, time, interest and need of a potential guest, can also help urge the guest to take action.

If property managers propose open-ended questions, guests will then have to explain why they are qualified to stay at the property, which in turn will increase the guest’s desire to book. The most powerful question to pose asks the potential guest to explain why they desire or even need to stay at a particular property.

Other commonly used tactics that can help create a sense of urgency include scarcity, time restraints, fear of missing out, responsiveness appeal, pulling away and making it difficult to book.

Scarcity and time restraints work because they put the potential guest in a difficult situation that often results in a decision to make a reservation. The two tactics can be particularly effective when combined together, or adjacent to a way that they can pull out of the reservation if they change their mind.

Property managers that can effectively target a potential guest’s fear of missing out (FOMO) are also incredibly effective at converting on-the-fence guests. The final push to book could alternatively come from a reward for making a decision, which could be anything from a giveaway during their stay to a small discount if they book directly and immediately.

The riskiest and potentially most effective tactics work against the natural instincts of most hospitality industry professionals. The first is to get an offer in front of a guest, but before they accept pulling the offer away from them, appealing to their desire to have something they can’t get. The other option is to make it more difficult to book than usual, for example with an application fee or a mandatory phone screening, which makes guests feel as if they earned the booking rather than simply receiving the booking.



Scarcity and Time Restraint: “With the summer being our busiest season and new bookings coming in for our properties every few hours, I can only hold this property for a day without a reservation. Would you like to reserve it now so I can ensure that you will be able to stay there when you visit us later this year?”

Fear of Missing Out: “We are so excited for the upcoming music festival, especially with the awesome headliner. I heard they are amazing! Would you like to book our property now so we can make sure you have a comfortable place to stay when you arrive?”

Rewarding a Decision: “If you book today we can throw in a welcome basket with some of your favorite beverages. What types of beverages do you prefer?”

Pulling Away: “Thanks for your interest, but I’m not sure that our properties are the right fit for your needs. We specialize in luxury properties in high-traffic locations, which sound like it might not be right for your group.”

Be sure to check out part one and two of this series to determine potential strategies and tactics that you can use to improve the occupancy of your vacation properties and bottom-line profitability.



Dylan DeClerck is the VP of sales and marketing at Pablow, a travel insurance technology provider and broker that works with vacation rental property managers to offer vacation rental travel insurance to their guests hassle-free and in a matter of minutes. The company is based in Iowa and provides travel insurance to more than 25,000 vacation rental properties in the United States. Dylan is also the executive director of a non-profit that teaches athletics to at-risk youth.